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  • Brainstorming ways to encourage use of email system, including instructing and coaching one another on the system
  • Diversifying its communication methods, including the creation of a communication board with information about the projects the team is working on, notes from UBT meetings and a copy of the department’s weekly e-newsletter, “Heads Up”
  • Changing from a representative UBT to a general membership UBT with regularly scheduled meetings throughout the region, so that all employees are able to participate​​

What can your team do to g

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Hank Summer 2016

See the whole issue

How to Create a ‘Speak-Up’ Culture

Deck
Tips from a manager

Story body part 1

Employees who feel free to share their ideas and concerns help keep our patients safe and make Kaiser Permanente a better place to work. Managers can help team members feel comfortable speaking up by creating a “psychologically safe” work environment—one where no one is afraid they will be embarrassed, rejected or punished for speaking up. Here are four tips from supervisor Nee Tang, Pharm.D., Ambulatory Care Pharmacy, West Los Angeles, on how to help workers make their voices heard.

Follow up and take action. “When an employee brings up something, look for the solution and be accountable. Make sure things are done. Having that accountability is really crucial to employees.”

Be authentic. “Having a manager who is open-minded and who truly, genuinely wants to create a safe environment for everybody, that’s the key.”

Be patient and persistent. “In the beginning, people may not be as comfortable speaking out. But once they see we’re coming every month no matter what [to do peer safety rounding], they’re speaking out. We’re really getting the equipment that is needed and reminding everyone about the proper ergonomic positions. People know we’re serious about making an environment that is safe for everyone.”

Find people who want to share their passion with others. “Another key is to have people who are passionate. Angie Chandler, our labor co-lead, is really passionate about ergonomics. I’m passionate about eating healthy. We have another employee who is passionate about exercise. Everybody wants everyone to be safe and healthy and to work well together. We’re passionate about what we do and want to spread that to everybody.”

Need an Idea? Borrow One!

Meet Your National Agreement: Spreading the Word tyra.l.ferlatte Wed, 09/07/2016 - 13:58
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Topics
Communication
Role
Frontline Managers
Frontline Physicians
Frontline Workers
Hank
Summer 2016
Headline (for informational purposes only)
Spreading the Word
Deck
How do you get everyone on your team to know they’re on a UBT? Talk to them!
Byline
Laureen Lazarovici
Long Teaser

The 2015 National Agreement includes a requirement that teams have a communications plan. From the Summer 2015 Hank. 

Story body part 1

I’m in a UBT, you’re in a UBT, we’re all in a UBT! Hooray! Let’s start our performance improvement project, collect our data and make a PowerPoint presentation to explain our results.

…Whoa. Not so fast. Unit-based teams were launched as part of the 2005 National Agreement, but we all still hear stories about frontline union members, managers and physicians who don’t realize they’re on a UBT. This is a big deal. When people don’t know they’re on a UBT, they’re missing out on an opportunity to take part in improving service and quality for our members and patients.

That’s why negotiators hammering out the 2015 National Agreement added a requirement: In order for a UBT to move up to Level 3, it has to have “a communications structure to reach all members of the department” in place.

Over time, this will help everyone in the department realize they’re part of the UBT—and will lay to rest the myth that “the UBT” is a small group of people who lock themselves in a meeting room, drink coffee and eat doughnuts and solve problems for everyone else. Your team needs you contributing ideas; our members and patients need you.

Communicator (reporters)
Laureen Lazarovici
Editor (if known, reporters)
Tyra Ferlatte
Only use image in listings (editors)
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Status
Developing
Everyone's a Team Member!

It’s a common problem: In large departments, a lot of people think the “unit-based team” only includes the employees who go to UBT meetings. Truth is, everyone working in the unit is a UBT member, and the ones going to meetings are their representatives. 

Better communication in a department helps everyone get involved in the team’s work and take pride in what’s being accomplished. That leads to better outcomes for our patients.

Here are some tools with tips for getting everyone on your team involved: 

Hank Summer 2016 tyra.l.ferlatte Tue, 09/06/2016 - 15:46

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  • Cultivating a culture of partnership and freedom to speak up with new ideas
  • Enlisting a physician champion to approach the regional medical director
  • Researching the new technology, including its money-saving potential 

What can your team do to identify the barriers that stop employees from speaking up? What else could your team do to encourage everyone to share ideas, suggestions and concerns?

 

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